ICE Covid-19 policy

External and Membership Communications Update – 31 March 2020

ICE continues to monitor the developing situation in relation to the global spread of Coronavirus (Covid-19).

The UK Government has moved into the delay phase and as such we are taking a number of steps to ensure our own policies follow that.

We are working hard to ensure that the Institution minimises the risk from Coronavirus as far as is possible. We strongly advise members to keep themselves up to date on the latest travel and health advice from their relevant governments.

The latest UK advice can be found on Gov.uk.

For our international members we recommend that you seek out advice for your specific country. The World Health Organisation website also has a running update on the situation.

ICE-hosted events

We are not introducing any steps beyond those advised by the UK Government. This means we will now be assessing events on a case-by-case basis to establish whether they are to go ahead and what implications that may have.

We recognise that many of the organisations we engage with will have their own policies in place, which may vary from our own and each other. As such we would advise a common-sense approach. ICE respects the restrictions placed by employers on their staff.

If you are hosting or organising an event on behalf of ICE, you should abide by the relevant policy as it applies to the speaker or attendee. We cannot overrule the policy of other organisations. However, the balance of risk must be considered: How large a gathering is the event? Is the event time-dependent? Does a low attendance event represent a good use of charitable funds?

If you are due to attend an ICE event please make sure you are in regular contact with the event organiser to make sure you have the most up to date information.

If you are due to attend an event organised by the ICE but your employer has recently introduced new restrictions please contact the person(s) responsible for organising any affected events or meetings at the earliest opportunity so that alternative arrangements can be made.

One Great George Street and ICE offices

Currently (March 16) One Great George Street and ICE offices will remain open. We are encouraging staff in at risk groups to work from home and making provisions should Government advice change.

However, as this is a constantly evolving situation this position may change. Please check the ICE website for the latest advice before committing to attending OGGS or our regional offices.

Professional Reviews and End-Point Assessments

The latest advice for candidates and reviewers around Professional Reviews is available in the following Professional Reviews bulletin which will be updated as the situation changes. This bulletin will also be issued to reviewers and candidates by e-mail.

The latest advice for candidates and reviewers around End-Point Assessments is available in the following End-Point Assessments bulletin which will be updated as the situation changes. This bulletin will also be issued to reviewers and candidates by e-mail.

If, having read the bulletin, you have any questions please contact the Professional Reviews Team at [email protected].

In addition to this ICE has been taking additional hygiene precautions at the reviews, asking candidates and reviewers to stay away if they have flu-like symptoms, and we will be adopting enhanced hygiene protocols (e.g. no hand shaking, cleaning surfaces between reviews, etc.).

Additional hygiene measures have also been introduced at One Great George Street.

Library services

Services that are currently affected

  • Visiting the Library and Members Resources Hub in-person – This means no access to the print collection, meeting and study space located at One Great George Street building
  • Visiting the ICE Archives in-person
  • Library loans/Document Delivery via post

Services that remain unaffected

NEC Contracts

Queries have been raised about how to deal with the impact on NEC contracts that may be caused by the prevention and containment measures being instigated to control the spread of the coronavirus. This note is aimed at explaining the ways in which the NEC4 contracts deal with this matter. The guidance is given in relation to the Engineering and Construction Contract (ECC), but similar actions apply under the other NEC contracts. This advice is given in relation to the standard wording in NEC4 contracts. If modifications have been made, the contract should be reviewed to check whether the guidance given here still applies.

Peter Higgins, NEC4 Contract Board Chair follows up his guidance document on the effect of Covid-19 on the construction sector and answers pressing questions from NEC clients and customers, on video below.

We will provide further updates as the situation develops.

Ongoing advice

ICE will endeavour to keep you up to date as the situation develops. These webpages will be updated with the latest information and we will share those details through our social media and email channels where possible.

If you are in any doubt about the Institution’s position please check the homepage of the website in the first instance.

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